Petitions

Petition for Exception to Academic Policy

Undergraduate Petition: Use this form to request a waiver of a prerequisite requirement, repeat of a course, or course substitution.

Graduate Student Petition Form (PDF): Use this form to change your enrollment status and add, drop, or withdraw from courses. Graduate students are required to submit this petition after the 30th day of the semester.

Petition for Exception to Academic Calendar Deadline and Withdrawal Limit

ACADEMIC REGULATION 57

STUDENT PETITIONS FOR EXCEPTIONS TO ACADEMIC CALENDAR DEADLINES AND WITHDRAWAL LIMITS

Students may, with the payment of a service fee, petition for exceptions to the academic calendar deadlines (e.g., withdrawal after the deadline) or petition for withdrawal from an individual course after the student has used the maximum number allowed.  Petitions are considered only in the case of extraordinary circumstances such as a medical emergency and require supporting documentation. 

Undergraduate and professional students may petition through the Registrar’s Office.  Graduate students may petition through the Graduate School.  

Petitions for exceptions to the academic calendar deadlines and withdrawal limits must be made within two years of the date of enrollment in the course. 

Each campus processes their own petitions. Students may petition when a deadline has been missed. Students wishing to withdraw from the current term should submit a Current Term Withdrawal in myWSU. In this case, a petition is not required unless a tuition adjustment is desired.

This online form is your petition to request the University to make an exception to an academic calendar deadline for you. Please read the instructions carefully. This form is NOT for course substitutions or waiving degree requirements.

Any supporting documentation can be emailed to tricities.petitions@wsu.edu.

You will be billed a $10 non-refundable processing fee on your student account for filing the petition.

INSTRUCTIONS

Your petition will be reviewed by a committee that meets approximately every two (2) weeks. Petitions are considered ONLY in the case of extraordinary circumstances. Examples include serious illness, death in the immediate family, medical emergency, or university error that either affected your attendance and completion of classes or precluded your ability to drop, withdraw, or withdraw from the term by the deadline. Missing an assignment deadline, receiving a low grade, or changing majors are not considered extraordinary.

Petitions may NOT be submitted for any grade change requests, except for a W. Please contact the instructor directly for any other communication regarding your final grade.

Documentation is REQUIRED. The Petition Committee will use the verifiable documentation you provide and explanation of your extraordinary circumstances as the primary basis for the approval or denial of your request. (See examples under the DOCUMENTATION section.)

It is your responsibility to provide adequate documentation that corroborates your statement. The Registrar’s Office cannot initiate contact with your doctor, advisor, instructor, etc. Letters and statements of support should be on letterhead or from a WSU email and include a review of the circumstances with specific dates and a recommendation. In your written statement, be sure to include as many specific dates and names as possible.

Regardless of the committee’s decision, you will be billed a $10 non‐refundable processing fee on your student account for filing the petition.

DOCUMENTATION

Examples of Documentation:

• Letter(s) of support from non-WSU personnel
• Letter(s) on letterhead from your healthcare provider that includes a brief description of your medical condition, approximate date the condition began, and how the condition affected your ability to function academically. Note: The committee only needs a letter on letterhead from your healthcare provider and will not review medical records (including post-appointment summaries)
• Advisor and/or instructor statement on letterhead or WSU email and/or copies of prior correspondence (e.g., letters, e‐mails)
• Proof of non‐attendance counseling records
• Court records
• Other proof of extraordinary circumstances

TRI-CITIES CAMPUS FREQUENTLY ASKED QUESTIONS