Petitions

Office of the Campus Registrar

Petitions for Exceptions

Petition for Exception to Academic Policy

Undergraduate Petition: Use this form to request a waiver of a prerequisite requirement, repeat of a course, or course substitution.

Graduate Petition (PDF): Use this form to request an exception to add, drop, withdraw, or cancel enrollment.

Petition for Exception to Academic Calendar Deadline and Withdrawal Limit

ACADEMIC REGULATION 57

STUDENT PETITIONS FOR EXCEPTIONS TO ACADEMIC CALENDAR DEADLINES AND WITHDRAWAL LIMITS

Students may, with the payment of a service fee, petition for exceptions to the academic calendar deadlines (e.g., withdrawal after the deadline) or petition for withdrawal from an individual course after the student has used the maximum number allowed.  Petitions are considered only in the case of extraordinary circumstances such as a medical emergency and require supporting documentation. 

Undergraduate and professional students may petition through the Registrar’s Office.  Graduate students may petition through the Graduate School.  

Petitions for exceptions to the academic calendar deadlines and withdrawal limits must be made within two years of the date of enrollment in the course. 

Each campus processes their own petitions. Students may petition when a deadline has been missed. Students wishing to withdraw from the current term should submit a Current Term Withdrawal in myWSU. In this case, a petition is not required unless a tuition adjustment is desired.

This online form is your petition to request the University to make an exception to an academic calendar deadline for you. Please read the instructions carefully. This form is NOT for course substitutions or waiving degree requirements.

Any supporting documentation can be emailed to tricities.petitions@wsu.edu.

You will be billed a $10 non-refundable processing fee on your student account for filing the petition.

INSTRUCTIONS

Your petition will be reviewed by a committee that meets approximately every two (2) weeks. Petitions are considered ONLY in the case of extraordinary circumstances. Examples include serious illness, death in the immediate family, medical emergency, or university error that either affected your attendance and completion of classes or precluded your ability to drop, withdraw, or withdraw from the term by the deadline. Missing an assignment deadline, receiving a low grade, or changing majors are not considered extraordinary.

Petitions may NOT be submitted for any grade change requests, except for a W with documentation of instructor support. Please contact the instructor directly for any communication regarding your final grade.

Documentation is extremely important. The Petition Committee will use the verifiable documentation you provide and explanation of your extraordinary circumstances as the primary basis for the approval or denial of your request. (See examples under the DOCUMENTATION section.)

It is your responsibility to provide adequate documentation that corroborates your statement. The Registrar’s Office cannot initiate contact with your doctor, advisor, instructor, etc. Letters and statements of support should be on letterhead and include a review of the circumstances with specific dates and a recommendation. In your written statement, be sure to include as many specific dates and names as possible.

Regardless of the committee’s decision, you will be billed a $10 non‐refundable processing fee on your student account for filing the petition.

DOCUMENTATION

Examples of Documentation:

  • Letter(s) of support from non-WSU personnel
  • Letter(s) on letterhead from your healthcare provider that includes a brief description of your medical condition, approximate date the condition began, and how the condition affected your ability to function academically. Note: The committee only needs a letter on letterhead from your healthcare provider and will not review medical records.
  • Advisor and/or instructor statement on letterhead or WSU email and/or copies of prior correspondence (e.g., letters, e‐mails)
  • Proof of non‐attendance counseling records
  • Court records
  • Other proof of extraordinary circumstances

TRI-CITIES CAMPUS FREQUENTLY ASKED QUESTIONS

What is the deadline to file a petition?

Petitions for exceptions to academic calendar deadlines and withdrawal limits must be made within two (2) years of the date of enrollment in the course.

Am I required to provide supporting documentation?

YES. Petitions without supporting documentation will be DENIED. If you do not have any supporting documentation for your petition, please ensure that you include a personal statement of the extenuating circumstances.

Can I send my petition and documentation separately?

YES. Supporting documentation can be attached to your petition during submission. However, documentation can also be emailed separately to tricities.petitions@wsu.edu. Please include your full name and WSU ID number on any separate documentation.

Can I petition for a better grade?

N0. Petitions can’t be submitted for grade change requests, except for a W with documentation of instructor support. Please contact the instructor directly for any communication regarding your final grade.

Can I submit a petition to drop a course without record?
  • If there was NO class attendance or participation by the student, then YES, they can petition to drop the course without record. This would need to be verified by the instructor and/or IT, who can see if and when a student logs into a course on Canvas.
  • If there was class attendance and participation, documentation from the instructor will be required in order to record the last date of class attendance by the student. If this date was BEFORE the academic calendar deadline, then YES, the student can petition to drop the course without record.
  • If the last date of attendance is AFTER the academic calendar deadline, then the student can petition to withdraw from the course and receive a W grade. This would require documentation of instructor support.
Do I need to submit a Current Term Withdrawal in myWSU before filing a petition for a tuition adjustment during the current term?

YES. If you are petitioning for a tuition adjustment for the current term, you must first submit a Current Term Withdrawal request. The committee will not consider your petition unless you have completed a Current Term Withdrawal.

How do I petition for an exception to policy?

For a course substitution, waiver of prerequisite requirement, or repeat of a course, the student must submit a Petition for Exception to Policy.

How long does the petition process take?

Approximately 2-3 weeks

Who is on the Petition Committee?

The Petition Committee is a mix of advisors and administrators.

How will I be notified of the results?

An email will be sent to the address listed on your petition request.

Who can I contact about the status of my petition?
Is there a fee to file a petition?

YES. Regardless of the committee’s decision, you will be billed a $10 non‐refundable processing fee on your student account for filing the petition.

Does filing a petition cover the Financial Aid SAP appeal?

NO. Financial Aid SAP appeals must be filed separately through Student Financial Services.

If my petition is approved, will it clear my academic deficiency so that I don’t have to file for reinstatement?
    • IT DEPENDS on how it changes your academic standing (ASCC determines academic standing and handles deficiency/dismissal). Applying for reinstatement under Rule 38 may be quicker than submitting a petition, as well as helping you succeed in the future. If you are dismissed under Rule 39, the petition process may be your only option to continue at WSU without sitting out for a year.
    • Since the time between fall and spring semester is limited, it is unlikely that a petition for fall semester can be processed quickly enough to allow you to enroll for spring.
I have had health issues and need to drop/withdraw from one or more classes. Do I need to file a petition?
    • IT DEPENDS. Please refer to the Academic Calendar.
    • Students may drop courses without record during the first 30 days of fall and spring semesters.
    • If it’s within the withdrawal deadline, and the withdrawal limit (max of 4) has not been exhausted, the student can withdraw in myWSU.
    • If the withdrawal deadline has passed, then the student may file a petition.
    • Letter(s) on letterhead from your healthcare provider that includes a brief description of your medical condition, approximate date the condition began, and how the condition affected your ability to function academically. Note: The committee only needs a letter on letterhead from your healthcare provider and will not review medical records.
When would I need documentation from my instructor?
    • A statement of support from your instructor is REQUIRED in order to drop or withdraw from a course once an official final grade has been posted.
    • Instructor support is not required for term withdrawals or if a final grade has not been assigned yet. However, students may include it if they feel it would be beneficial. Instructor feedback provides the Petition Committee additional information to consider in making their decision.
Have questions?