The event scheduler in Facilities Services will process internal and external event requests. University events and those supporting the university mission will receive priority. All requests will be processed on a first-come, first-served basis. Requests for events beyond the current academic term will not be confirmed until after the 10th day of the term in which the event happens. Contact the event scheduler as early as possible to help ensure a successful event.
Non-university events involving personal or commercial gain, are generally prohibited except under limited circumstances and with the permission of the Chancellor or his/her designee
Spaces requested for weekends and off hours will require special permission from the requestor’s director and the facilities services director. The requestor will also be required to pay for any overtime expenses incurred by the university.
Groups are asked to comply with classroom etiquette by resetting classrooms back to their standard setup shown on diagrams posted in each room. This does not apply if arrangements have been made with Facilities to complete your event setup.
Reoccurring space requests may be limited to provide equitable usage for all.
Event Scheduling Priority
All WSU Tri-Cities academic classes
Academic classes offered by approved partnering institutions
Institutional support to enhance operations of WSU Tri-Cities
WSU-affiliated events not sponsored by a WSU Tri-Cities department
Non-WSU-affiliated, nonprofit educational events
NOTE: Private, commercial and charitable use of campus event spaces are restricted as described by WAC 504-35-050.
Responsibilities of event requestor and sponsor
Will contact the event scheduler to arrange for any changes in event schedules and questions regarding facilities use.
Must be present for the entire event and handle any issues that come up during the event.
Is required to make all arrangements for the event, including external vendors; and contacting all departments involved, including but not limited to IT/AV, Alumni and Community Engagement, and Marketing and Communications, as well as assigning appropriate Resources in 25Live to notify service providers for IT/AV, Campus Security, hanging of banners, and set-up requirements.