Why should you and your students participate?

1. This is a chance to showcase your students’ undergraduate semester projects, independent research studies, service-learning projects, internship outcomes, and fine arts works.
2. It’s an excellent opportunity for students to practice communicating their research, scholarship, and creative works to a varied audience.
3. It’s a opportunity for faculty to highlight the high-impact practices utilized in their classes, such as collaborative projects, community-based learning, global learning, capstone projects, etc.
4. Most importantly, it demonstrates how the Drive to 25 goals have been incorporated into undergraduate instruction.

Who can participate?

1. This event is open to ALL students in undergraduate programs.
2. Multiple poster sessions are encouraged for class participation.

When can you participate?

1. This event is held each semester during finals week.

What are the benefits to participating?

1. The Symposium serves as an occasion where we can share the excellent undergraduate work produced at WSU Tri-Cities with our students, faculty, staff, administration, and community members.

STEP 1:   Participation Estimates

Instructors will receive an email with the link to complete the Participation Estimates Form. A separate form is completed for each course.

After completing a Participation Estimates Form:

• participating instructors will receive additional instructions and links to the Project Registration Form (for students) and the Course Registration Form (for instructors) to be completed via Smartsheet.

Instructors will be responsible for providing their students with instructions on how to register, reviewing the instructions with their students, and coordinating the sessions for which you will expect them to register.

Instructors are responsible for tracking their student registrations for each of their courses participating and sending reminders to their students to meet deadlines.  Access to students’ registrations for each course will be provided to instructors once registration is launched.

Participation Estimates Registration Deadline: Not applicable for Fall 2020 due to COVID 19

STEP 2:   Student Project Registration and Instructor Course Registration

Instructors will receive an email with instructions and links for the Course Registration Form and the student Project Registration Form.  IMPORTANT: The links were created and assigned specifically for each course you registered through the Participation Estimates Form.

A separate form is completed for each course.

STUDENT PROJECT REGISTRATION

Upload student instructions and the Project Registration Form link to Blackboard. Review with your students the registration instructions, presentation display information, the registration deadline, presenter check-in and set-up of displays, and coordinate the sessions for which you will expect them to register.

• You should set an earlier deadline for the project registration for your class prior to the final deadline, so you have time to review the project registrations in Smartsheet and use the information to submit your Course Registration Form.
• The registration link was created and assigned specifically to your course and should not be used for any other course registrations.
• Before students get started with their registration, they will need to know:
• • which session to participate in for your course (be sure to split projects across multiple sessions)
  • their project title
  • if presenting in a group, the names of all group members with one person selected as the “point of contact”

• For all individual presentations, students will complete a Project Registration Form for each project being entered in the Symposium using the link provided by the course instructor.
• For group presentations, one student is designated in the group to complete the registration form. This student will serve as the “point of contact” for the group and Symposium Coordinator.  Only the point of contact’s email is required on the form.  All group participant names are required with the submitted registration form.

To avoid conflicts with final exams, students have the option to choose a poster session that works best with their schedule. Students should let the instructor know of any conflicts.  (Note:  Art presentations are set for a single session:  Not applicable for Fall 2020 due to COVID 19).

To ensure adequate space and a variety of projects in each poster session, instructors are asked to evenly split the presentations across multiple sessions. Courses with 10 or more projects should be split across three sessions.

• Work with your students to find the session that best fits with their final exam schedules and your grading availability, while also dividing the presentations evenly across sessions.

Students presenting projects for multiple classes will present on different days. However, if it is absolutely not possible due to conflicts, students should indicate they will be presenting two projects in one session under “comments” on the registration form. Students are still required to submit a registration for each course.  Note: No more than two-projects allowed for the same session.

Students should double check information they submit for accuracy as this will be how it is displayed in the program booklet that is distributed to guests who attend the event.

Students should be sure to check the box “Send me a copy of my response” at the end of the registration form so they know which day they are presenting.

The Symposium Coordinator will send an email reminder to presenters (with a cc: to the instructor) the day before their designated session.

If students need to make a change to their registration form after it was submitted, they should contact Eadie Balint, ebalint@wsu.edu

Project Registration Deadline:  TBD by individual faculty for Fall 2020 

 VIEW AND TRACK PROJECT REGISTRATIONS via Smartsheet

• Instructors will be provided with access to view and track their students’ registrations within Smartsheet the week registration opens for students.
• A “Report” will be created for instructors to view all the information as listed on the student registration form for each of their courses. Instructors cannot edit the “Report.”
• Instructors are responsible for tracking registrations and sending reminders to their students to complete the form by the deadline.

COURSE REGISTRATION

Once the student registration closes, instructors will complete the Course Registration Form. A separate form is completed for each course.

Poster Projects: Unless your course only has one project presentation (e.g., Bio 499), we ask that instructors evenly divide the presentations across multiple sessions. Courses with 10 or more projects should split presentations across three sessions. This will ensure adequate space and offers a variety of presentations each poster session, as well as allowing reasonable time for grading during the poster sessions.

Provide a detailed description of the course project assignment on the registration form. This information will be placed in the program booklet and will allow guests to clearly understand what each student was asked to do and how it relates to the content of your course.  See below for an example.

Example of course description:

Over the course of the semester, Psychology 440 students researched the use of specific approach to treat a particular disorder and wrote a review of the related scientific literature.  This project required them to select a topic; use appropriate databases to locate peer-reviewed journal articles; look for similarities, differences and trends in the research; and synthesize the results of their analysis of the scientific literature into a cohesive whole.  The students then adapted their written review of the literature into a poster for presentation.

Provide information about use of High Impact Practices and Drive to 25 WSU Grand Challenges, if applicable.

Double check information you submit for accuracy including position titles as this will be how it is displayed in the program booklet that is distributed to guests who attend the event.

Make sure to check the box “Send me a copy of my response” at the end of the registration form.

If you need to make a change to your registration form after it was submitted, you should contact Eadie Balint, ebalint@wsu.edu.

Course Registration Deadline:  Not applicable for Fall 2020 due to COVID 19

Student Project Registration Instructions

Note:  In light of COVID 19, the symposium has moved online to individual instructor course spaces.  Students will work directly with instructors who registered their courses in the spring 2020 symposium and present virtually in individual course spaces. 

Your instructor will provide you with the link to the Project Registration Form for your course.

• Before you get started with your registration, you will need to know:
• which session you are participating in for your course (check with your instructor)
• your project title
• if presenting in a group, the names of all group members with one person selected as the “point of contact”

For all individual presentations, students will complete a Project Registration Form for each project being entered in the Symposium using the link provided by the course instructor. The link is created and assigned specifically for your course.

For group presentations, designate one student in the group to complete the registration form. This student will serve as the “point of contact” for the group and Symposium Coordinator.  Only the point of contact’s email is required on the form.  All group participant names are required with the submitted registration form.

To avoid conflicts with final exams, students have the option to choose a poster session that works best with their schedule. Please let your instructor know of any conflicts.  (Note:  Art presentations are set for a single session:  TBD for Spring 2020).

Students presenting projects for multiple classes will present on different days. However, if it is absolutely not possible due to conflicts, students should indicate they will be presenting two projects in one session under “comments” on the registration form. Students are still required to submit a registration for each course.  Note: No more than two-projects allowed for the same session.

Double check information you submit for accuracy as this will be how it is displayed in the program booklet that is distributed to guests who attend the event.

Make sure to check the box “Send me a copy of my response” at the end of the registration form so you know which day you are presenting.

Your instructor will be provided with access to view and track their students’ registrations and will send reminders to students who have not submitted a registration form.

The Symposium Coordinator will send an email reminder to presenters (with a cc: to the instructor) the day before their designated session.

If you need to make a change to your registration form after it was submitted, you should contact Eadie Balint, ebalint@wsu.edu

Project Registration Deadline:  TBD by individual faculty

Accepted projects may include, but are not limited to, research projects, capstone projects, internship outcomes, artistic projects and other creative works.  If you are participating in conjunction with a course, your project will be determined by the instructor’s assignment.

CREATING A PRESENTATION DISPLAY

Note:  In light of COVID 19, the symposium has moved online to individual instructor course spaces.  Students will work directly with instructors who registered their courses in the spring 2020 symposium and present virtually in individual course spaces. 

• Specifications for poster displays are provided below.
• Ask your Instructor to provide any discipline-specific tutorials or instructions for creating a polished, professional-looking three-panel poster board.
• It is highly recommended that your instructor review and approve your poster before the Symposium to ensure your poster board meets appropriate size standards listed below.
• Questions about the poster session presentation display and art session installation process should be directed to Eadie Balint, ebalint@wsu.edu.

POSTER SESSION DISPLAYS

The standard display space for all presenters is limited to half an 8 foot table to accommodate a 36×46 inch poster display board, laptop, etc.

• To help us determine your placement in the room, please be sure to indicate all your special needs on your registration form.
• Students can indicate additional space on the registration form; however, this may require moving your presentation to another session in order to accommodate your request.

There are several types of presentation display options that can be used for your poster session display.

• Tri-fold free-standing display boards.  Most projects are presented on a tri-fold free-standing display board.
  • This type of display does not require an easel or additional table-top space.
  • Tri-fold presentation display boards come in many colors and sizes. The tri-fold display board should not exceed 36×46 inches.  Small display boards (14×22 inches) are not permitted.

• Single panel display foam board. Projects for 499 courses or engineering courses are generally presented on a single panel laminated foam board poster.
  • This type of display requires a floor-standing easel and/or additional floor space. You will need to request this on your registration form.
  • Additional floor space is not guaranteed and may require moving your presentation to another session to accommodate your request.
  • Single presentation display boards should not exceed 24×37 inches to be able to fit on a floor-standing easel. Check with the WSU Tri-Cities Copy Center for sizes.
  • This type of display requires printing your presentation on a foam board poster. If you will be using the WSU Tri-Cities Copy Center, please review their printing process and hours of operation below.

• Other presentation mediums. Some projects are presented on a laptop with a PowerPoint presentation, a video, or other artistic media.

• • This type of display may require access to electricity.  You will need to request this on your registration form.
  • If you do not request access to electricity, it is highly recommended you bring a charging cord or have your laptop fully charged for your session.

ART SESSION DISPLAYS

• Installation of all DTC/Fine Arts projects will be coordinated by your course instructor.
• Art projects will be installed prior to their designated single session and dates of installation will be determined by the course instructor.

PRINTING FOAM BOARD POSTERS VIA WSU TRI-CITIES COPY CENTER

Some courses or special programs (e.g., 499, engineering, psychology, Chancellor’s Summer Scholars) may cover the cost for students to print their single panel laminated foam board poster through the WSU Tri-Cities Copy Center.  Before you submit a required Print Request Form:

• check with your instructor to see if a course fee budget will be used to print your display poster.

• • If a course fee budget will be used, your instructor is required to email a course roster to the Copy Center to easily identify which student projects to apply to the course fee budget.

A Print Request Form can be completed and submitted via email or in person (include options for foam board mounting, size, color or black/white, etc.).

https://tricities.wsu.edu/wp-content/uploads/Print-Shop-Request-Form_Extended.pdf

• If you are requesting your print project via email, be sure to check your @wsu.edu email regularly in case the Copy Center has questions about your project.
• The Copy Center requires a minimum of three to four business days to print projects; avoid waiting until the last minute!
• Visit the Copy Center in Floyd 127 or their website at https://tricities.wsu.edu/copy-mail-center/

PRESENTER SESSIONS, CHECK-IN AND SET-UP OF DISPLAYS

• All Symposium sessions are for one hour: 12:00 – 1:00 p.m.
• Presenters are committed to arrive on time to check-in, stage their display, represent and discuss their project during their assigned session.
• Presenters who need to leave early for a final exam, should inform the Symposium Coordinator and their instructor to ensure their project is graded early.
• Only students presenting in the assigned session are allowed in the room during set-up and before doors open to guests at noon.
• Students should dress in professional attire for this event.

POSTER SESSIONS

• All Poster Sessions will be held in CIC 120.
• Check-in and set-up is from 9:30 a.m. to 11:30 a.m. the day of your assigned session.
• • All displays must be set-up and ready by 11:30 a.m.  Projects cannot be checked in until they are ready to be set up.  Students should not show up for check-in without their finished poster.
  • Presenters who have not checked-in or set-up by 11:30 a.m. will be considered a no-show and the course instructor will be notified. No exceptions.
  • For group presentations, the “point of contact” will check-in and set-up the display for the group. Group participants cannot check-in before the “point of contact” or their display is set-up.
  • Presenters are allowed to leave after they check-in and set-up, but must return no later than 11:45 a.m. and in place before the session begins at noon.
  • Presenters who have not checked-in or set-up by 11:30 a.m. will be considered a no-show and the course instructor will be notified. No exceptions.
• Presenters are not permitted to post, tack or nail anything to the walls, floors, or other parts of the room.
• Presenters should push backpacks far underneath the tables so as not to obstruct aisles, passageways, exits, etc.
• Presenters must remove poster displays by 2:30 pm on the day of assigned session.

ART SESSION

• All Art Sessions will be held in CIC 102, The Art Center.
• All art projects will be installed in the Art Center prior to the single art session.
  • ALL presenters must check-in by 11:30 a.m. Presenters are allowed to leave after they check-in, but must return no later than 11:45 a.m. and in place before the session begins at noon.

• The Art Center door will remain closed to guests until the session beings at noon.
• Presenters will make arrangements with their instructor on when to remove their art display.