The Undergraduate Research Symposium and Art Exhibition serves as an occasion where we can share the excellent undergraduate work produced at WSU Tri-Cities with our students, faculty, staff, administration, and community members.

Quick Facts for Instructors

Why should you and your students participate?
  1. This is a chance to showcase your students’ undergraduate semester projects, independent research studies, service-learning projects, internship outcomes, and fine arts works.
  2. It’s an excellent opportunity for students to practice communicating their research, scholarship, and creative works to a varied audience.
  3. It’s a opportunity for faculty to highlight the high-impact practices utilized in their classes, such as collaborative projects, community-based learning, global learning, capstone projects, etc.
  4. Most importantly, it demonstrates how the Drive to 25 goals have been incorporated into undergraduate instruction.
Who can participate?
  1. This event is open to ALL students in undergraduate programs.
  2. Multiple poster sessions are encouraged for class participation.
When can you participate?
  1. This event is held each semester during finals week.
What are the benefits to participating?
  1. The Symposium serves as an occasion where we can share the excellent undergraduate work produced at WSU Tri-Cities with our students, faculty, staff, administration, and community members.

Instructor Registration Information

The Participation Estimate deadline has passed.  If you would like your course to participate in the Symposium, please contact Allison Matthews.

Course Registration Form for Instructors

  • Instructors who completed Participation Estimates will be emailed a link to the Course Registration Form through SmartSheet for each course being entered in the Symposium.
  • Faculty with more than one project are asked to divide projects across two to three sessions.
  • To avoid conflicts with final exams, your students have the option to choose a different session that works best with their schedule.
  • Students presenting in multiple classes will present on different days.  However, if it is absolutely not possible due to conflicts, students should indicate they will be presenting two projects in one session on the Student Project Registration Form.  They are still required to submit a registration form for each course. Note:  There is a two-project limit for the same session.
  • Instructors are highly encouraged to provide students with any discipline-specific tutorials or instructions for creating professional-looking posters for the Symposium.
  • It is highly recommended that instructors review and approve of all poster displays for their students before the Symposium to ensure posters are complete and meet appropriate standards as listed under the Poster and Art Project Display Information below.
  • The information you submit will be used in the Symposium booklet.  Be sure to provide correct spelling of your name, course, and project description.

 

View and Track Student Registrations

  • Instructors will be provided with access to view and track their students’ registrations via SmartSheet.
  • Instructors are responsible for tracking registrations and sending reminders to their students.

Course Registration Deadline:  5 pm Friday, November 22

Student Registration Information

Student Project Registration Form

Your instructor will provide you with link to the Student Project Registration Form for your course.

  • Students presenting individual projects will complete a registration form for each course being entered in the Symposium.
  • Students presenting in groups will designate one individual to complete a registration form for the group and will provide full names of all participants at time of registration (provide correct spelling as the information you provide will be used in the Symposium booklet).
  • Before you get started with your registration, you will need to know:
    • which session you are participating in for your course (check with your instructor)
    • your project title
    • names of all group members if presenting in a group
    • if you require additional needs for your project other than the assigned 3′ x 4′ tabletop display space for a self-standing tri-panel poster board. (ie., access to an electrical outlet, extension cord, additional space, etc.).  Refer to Poster and Art Project Display Information below.
  • Students presenting in multiple classes will present on different days. However, if it is absolutely not possible due to conflicts, students should indicate they will be presenting two projects in one session under comments on the registration form. Students are still required to submit a registration for each course. Note:  There is a two-project limit for the same session.
  • Once you have completed the Student Project Registration Form, your instructor will be able to view it.
  • The information you submit will be used in the Symposium booklet so it is imperative that you ensure names are spelled correctly and project descriptions have been spell checked.
  • It is highly recommended that instructors review and approve all poster displays for their students before the Symposium to ensure posters are complete and meet appropriate standards as listed under Poster and Art Project Display Information.
  • Students should dress in professional attire for this event.

 

Student Project Registration Deadline 5 pm Friday, November 22 

Poster & Art Project Display Information

Accepted projects may include, but are not limited to, research projects, capstone projects, internship outcomes, artistic projects and other creative works.  If you are participating in conjunction with a course, your project will be determined by the instructor’s assignment.

If you have special needs (electricity, extension cords, additional space, etc.), you must indicate these on the Student Project Registration Form.

CREATING YOUR PRESENTATION DISPLAY 

Poster Project Display

  • All poster presentations will be displayed in CIC 120.
  • Projects should be presented on a tri-fold display poster board, however, other mediums may be used (ie., a video or other artistic media).
  • Project displays should be freestanding.
  • Display space is limited to 3′ x 4′ tabletop space.  Tabletop space is divided in half to allow two projects per table.
  • Larger professional poster presentations (i.e., for 499 projects) may be accommodated, but instructors should contact the event coordinator immediately for options, and specific needs.
  • If you require other/additional needs or options, indicate these on your Student Project Registration Form.
  • Pinning or taping posters to walls or boards is not an option.
  • Your display board should be polished and look professional.
  • Ask your instructor to provide any discipline-specific tutorials or instructions for creating a professional-looking poster board presentation for this event.
  • If you plan to print your display poster board through the WSU Tri-Cities Copy Center , please be aware of their process and hours of operation:

 

Art Project Display

  • All art projects will be displayed in CIC 102 Art Gallery unless special accommodations are made to be presented in CIC 120 or another requested location.
  • Installation of DTC/Fine Art projects will be coordinated by your instructor and/or Sena Clara Creston.
  • Art projects will be installed prior to their designated session and date of installation to be determined by the course instructor and/or Sena Clara Creston.
  • Questions about the installation process should be directed to Sena Clara Creston, sccreston@wsu.edu.

Presenter Check-in and Set-up of Displays

  • Individual presenters will check-in and set-up from 9:30 to 11:30 am the day of assigned session.
  • Students presenting in groups will designate at least one individual to check-in and set-up the display for the group from 9:30 to 11:30 am the day of assigned session.
  • Displays must be ready by 11:30 am with ALL presenters in CIC 120 and 102 in attendance before the session beings at noon.  A brief overview of the event and additional instructions will be given at this time.
  • Presenters who have not checked in by 11:30 am will be considered a no-show and the course instructor will be notified.  No exceptions.
  • Presenters are required to be present and available to discuss their projects and answer questions during their assigned session.

Symposium Policies

The following rules and guidelines specify what an presenter can and cannot do with their display space and will help plan their display accordingly.  These rules and guidelines are based on the physical characteristics of the presenter rooms, the intent to be equally fair to all presenters, and the safety of all concerned.

  • All project displays must be completely ready by 11:30 a.m. the day of assigned session.
  • Participants who have not checked in by 11:30 a.m. will be considered a no-show and the course instructor will be notified.
  • All displays must be removed from the exhibit room no later than 2:00 p.m. on the day of assigned session.
  • Students participating are required to be available to present their projects and answer questions during their session.
  • Be mindful to not invade or encroach on neighboring displays or space; this is especially important for group presentations.
  • No obstruction may be placed in any aisle, passageways, lobby, exit, or impeding access to service or emergency equipment.
  • Nothing can be posted, tacked, nailed, or screwed to columns, walls, floors, or other parts of the building.

Symposium Schedule

9:00 – 11:30 AMPRESENTER SET-UP
Session 1: Monday, December 9: Poster SessionCIC 120
Session 2: Wednesday, December 11: Art SessionCIC 102 Art Gallery
Session 3: Thursday, December 12: Poster SessionCIC 120
Session 4: Friday, December 13: Poster SessionCIC 120
1:00 PMPRESENTER TAKE-DOWN
Contact
Allison Matthews
Allison MatthewsClinical Associate Professor, PsychologyCIC 125B509-372-7146Symposium Coordinator
Sena Clara Creston
Sena Clara CrestonClinical Assistant Professor, Fine ArtsFloyd 102BA509-372-7419Symposium Art Installation Coordinator
Eadie Balint
Eadie BalintAcademic Support Staff, College of Arts & SciencesFloyd 263H509-372-7214Symposium Logistics