The following guidelines outline the reservation request priorities. Exceptions to the priorities have to be mutually agreed to by the parties involved and the Assistant Director of Student Life. Summer events are scheduled on a first-come, first-serve basis.:
Space Definitions and Reservations:
Cancellations/Changes to Reservations:
Room set-ups must be selected from a list of pre-determined room set-ups.
Posting anything to the walls of the Student Union Building (SUB) is prohibited. If anything is posted to a wall a $15 fee will be incurred to the party who posted the posting, as well as whatever it costs to fix any damage that may have been caused to the wall. No nails, tacks or staples are allowed on any building surface.
The SUB does not provide linens or skirting for tables for events. The organizing party must provide their own or rent some.
Decorations that have a flame, water, smoke/fog/bubble or glitter is prohibited in the SUB.
All groups must clean the affected area, not falling under the jurisdiction of facilities, after their events. If the groups fail to do a satisfactory job of cleaning the space, they become at risk of losing the privilege of using the space for future meetings or events.
Only officially recognized university student clubs, organizations, departments, approved guests and contracted organizations are allowed to use and post advertisements on the designated posting areas in the SUB.
The only posting allowed in the SUB is on the designated posting areas. There is only to be one posting of a certain event per posting area. Posters cannot cover up already posted posters and cannot over hang from the posting area. Tacks or tape must be used to post posters, not staples. Postings must have the sponsoring organization on them in order for it to be posted. Postings must be removed no more than 24 hours after the event has ended, or the Office of Student Life will remove the poster.
If there is room, student clubs and organizations and WSU Tri-Cities departments are allowed to table in the SUB. Groups can only table up to 3 hours total in a single day. Groups are only allowed to table during events not utilizing the entire multipurpose space.
Policies for reserving will be given to WSU Tri-Cities Facilities and will be followed out by them on behalf of the SUB Governance Board. The Assistant Director of Student Life, or designee, will answer any questions and resolve any disputes. If they cannot answer the question being asked or resolve the problems, the question or problem will be addressed by the SUB Governance Board. The assistant Director of Student Life will provide regular (at least monthly) reports on the SUB operations, issues, and/or concerns.
This document can be amended through a 2/3 vote of the Board. The Governance Board will resolve any conflicts through this policy. The Governance Board holds the right to amend any of these policies without prior notice.