Student Union Governance Board Operating Guidelines

SECTION I: AUTHORITY

WSU Board of Regents
  1. The WSU Board of Regents exercises ultimate control, legal power and policy responsibility for the general management and operation of the university and all university property with administrative authority delegated to the university president and chancellor. The purpose of this agreement is to establish the partnership responsible to manage the Student Union Building (SUB) and to define joint issue policies and procedures in support of the overall operation of the facility, which provides non-academic services, conveniences, and amenities to the entire university community.

SECTION II: THE STUDENT UNION GOVERNANCE BOARD

Name
  1. The name of this board shall be “Student Union Governance Board”. Hereafter known as the Union Board.
Members
  1. The Chancellor shall appoint the voting members of the Union Board, which shall include the following five (5) student representatives and two (2) members of the campus’ executive cabinet:
    • The current President of ASWSU Tri-Cities
    • An ASWSU Tri-Cities Officer,
    • A Student Entertainment Board (SEB) Representative,
    • Two at-large students, nominated by ASWSU Tri-Cities and appointed by the Chancellor,
    • The Vice Chancellor for Academic and Student Affairs, or designee, and
    • The Vice Chancellor for Administration and Finance, or designee.
  2. The Chair of the Union Board shall be the Director of the Office of Student Engagement and Leadership, or designee and serves as a non-voting member.
  3. As the need arises, other non-voting university representatives may be invited to participate in the meetings.
Term of Office
  1. The student representatives of the Union Board shall take office after their appointment by the Chancellor for the duration of the academic year or during their election/employment term.
Quorum
  1. A quorum shall consist of four voting members, a majority of whom must be students.
Procedure
  1. The Union Board meetings shall follow the guidelines established by the Union Board in accordance with the laws of the state of Washington.
  2. The governance board will meet at least once a semester, or as often as required.
  3. The governance board may establish standing or ad-hoc committees, as required. These committees shall address shared facility issues which may include, but not be limited to finances, shared support services, and physical facility issues, such as maintenance and capital improvements.

SECTION III: OPERATING GUIDELINE UPDATES

Procedure
  1. Any member of the Union Board may submit proposed changes to the operating guidelines to the Union Board agenda for review.
  2. All proposed changes must be voted on in a subsequent meeting.
  3. Upon approval by the Union Board, the Chair of the Union Board shall submit the approved changes to the Chancellor for ratification.

SECTION IV: BUDGET

Procedure
  1. The Union Board Chair will work with the Area Finance Officer to provide updates regarding revenue and expenditures throughout the academic year.
  2. The Union Board Chair will work with the Area Finance Officer to get a revenue forecast and evaluate future expenditures to propose a budget for the upcoming academic year to the Union Board for review, before the end of the fiscal year.
  3. The Union Board must vote on the proposed budget in a subsequent meeting.
  4. Upon approval by the Union Board, the Chair of the Union Board shall share the approved budget with the Area Finance Officer and the Chancellor’s Executive Cabinet.

Ratified March 2022