Policies

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The Office of Procedures, Records, and Forms

Business Policies and Procedures Manual

Safety Policy and Procedures Manual

Executive Policy Manual

Board of Regents Policy Manual

10 Chancellor

000 Chancellor's Office
100 Associations
200 Policy Development
300 Central Coordination
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400 Organization
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500 Governance
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600 Marketing and Communications
700 Safety
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800 Due Process
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900 Human Resources
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20 Development

000 Development Office
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100 Community Engagement
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200 TBD
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300 TBD
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400 TBD
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500 TBD
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600 TBD
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700 TBD
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800 TBD
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900 TBD
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30 Continuing and Professional Programs

40 Finance and Administration

000 Finance and Administration Office
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100 Financial Services
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200 Facilities and Operations
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300 Environmental Health and Safety
400 Technology
500 Procurement
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600 Contracts/Leases
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700 Grants
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800 Conference Services
900 TBD
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50 Outreach

60 Research

70 Student Affairs

000 Student Affairs Office
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100 General Non-Academic Student Policies
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200 Clubs and Organizations
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300 Admissions
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400 Campus Registrar
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500 Department of Student Life
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600 Student Support Services
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700 TBD
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800 TBD
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900 TBD
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80 Academic Affairs

90 TBD

Below are policy and procedures currently going through the approval and verification process.

Please email Tracy Jordahl, tracy.jordahl@wsu.edu to submit a current formal/informal policy, procedure or practice not published in the current Campus, BPPM, SPPM, or EP.

Chancellor's Office Review

Cabinet, Council and Public Input

Policy Implementation

All implemented policies have moved to their respective locations under the Campus Policy tab.

As the Tri-Cities campus grows and matures, there will be a need to uniformly implementation expectations.  To accomplish this, we first look to the the WSU Sytem-wide policies to determine if they apply to the problem or expectation.  In the event that a WSU Systems policy is not adequate, then the campus process and/or policy may be developed through a defined process summarized below.  Requests for the development of processes or policies must be brought forward by Leadership Council or the Chancellor’s Cabinet.

Define your problem or expectation.

Making policy is a significant undertaking, so project scope and expectations must be clearly defined from the beginning.  At times, the policy scope may change over the course of the development but must always apply to the long-term.

  1. Determine the reason for the policy.  Is it a specific problem?  Are there expectations about how business is conducted with this specific problem?
  2. Determine who this policy applies to.  Is this issue for a specific few or for everyone?
  3. Determine if this issue occurs rarely or frequently.
  4. Determine the level of risk and liability to the institution if this issue is not handled appropriately.

Do your homework.

Since policy development takes a lot of institutional resources in people’s time, it is important to complete your homework.  Review existing policy, law, and codes to take an inventory of what’s out there.  The simplest way is to search the various policy handbooks and web-pages for WSU.  Please see “WSU Policy Resources” tab above for more details.

Engage the right people.

Once you have the scope of the policy determined and your homework done, it will be essential to have input from the people affected by the policy and hold expertise or interest.  It can be helpful to create a mind-map chart of constituents.  Include rather than avoid people that might challenge the policy.  Often times input from those that challenge rules can help develop a more sound policy that is reasonable in the end.

As part of the development process, the policy sponsor may request the Chancellor to appoint a task force or working committee to conduct the ‘homework’ and collect perspectives and issues surrounding the development of the policy.  In many cases, solutions to the problem are identified not requiring a new policy.

Submit to the Chief of Staff for review.

Once you submit the draft policy to the Chancellor’s Office, the formal timeline and process takes over.  The Chancellor’s Office will review the policy, collect input and review by:

  • Attorney General’s Office
  • WSU Internal Auditor
  • Office of Policy and Records
  • President’s Office
  • Applicable Vice President’s Office

Once this is complete, the Chancellor’s Office will then schedule the “First Reading” for the Chancellor’s Executive Cabinet and Leadership Council.

Download Campus Policy Template

Submit Draft Policy to the Chancellor’s Office

First reading presentation.

As the sponsor of a policy, you will present the policy to the group for input.  During the meeting, collect the feedback for your next round of edits.  There may be clarifying questions from the group you will need to collect and submit back to the Chancellor’s Office to update the group.

At the completion of the necessary edits, submit a clean version to the Chancellor’s Office to publish for the 30-day campus review.

Campus input edits.

The Chancellor’s Office will:

  • Create an online survey for campus input.
  • Send a campus-wide email with the survey links.
  • Collect the data and provide the policy sponsor with a printed copy of the feedback after the 30-day input period is complete.

Second reading edits.

After the campus input report is received, the policy sponsor will incorporate the appropriate edits to the policy and submit the new version to the Chancellor’s Office to schedule a “Second Reading” of the policy to the Executive Cabinet and Council.  At these meetings, you will present information received from campus input and identify any changes you have made to the policy draft.

During this meeting, the policy sponsor will collect feedback, make any additional changes and submit to the Chancellor’s Office for the final votes by the Cabinet and Council for implementation.

Implementation and review.

After a campus policy is approved by the Chancellor, a final discussion will occur in a Cabinet meeting on how to implement the policy.  A plan for staff, faculty and student training will be articulated in this plan with timelines for training.  Additionally, the policy sponsor will collect feedback on the policy in order to make recommendations for refinement at 30, 60, and 90 days.

DateStepStakeholdersImportant Links
August – October Originating units planning to submit a policy to WSU Tri-Cities for consideration can work with applicable parties to prepare a draft.Sample Policy
October 31 Deadline to submit applications to Chief of Staff, Office of the Chancellor, using the approved submission form.Submission Form
November 1 – November 30 First review of all policy submissions Office of the Chancellor
December 1 – December 31 First Review of all policy submissions Executive Leadership Cabinet, Leadership Council, Originating Unit Representative
January 1 – January 15 Edits incorporated by originating unit Originating Unit
February 1 – February 28 Public Review WSU Tri-Cities Community Sample Community Survey
March 1 – March 15 Edits incorporated by originating unit Originating Unit
March 15 – April 15 Second Review of all policy submissions Executive Leadership Cabinet, Leadership Council, Originating Unit Representative
April 16 – April 30 Final edits by originating Unit Originating Unit
May 1 – May 31 Policy Confirmation Leadership Council and Chancellor
June 1 – June 30 External Review of policy Attorney General, Office of Internal Audit, the Office of Risk Management, Human Resource Services, and/or other University offices, as applicable
July 1 – July 31 Policy Implementation Chief of Staff, Office of the Chancellor
30-Day Review
60-Day Review
90-Day Review
3-Year Review