Services and Activities Fees Committee Putting Students First

Services and Activities Fees Committee

The Services and Activities (S&A) Fees Committee’s functions are to (1) recommend allocation distributions for the student services and activities fees of the its designated campus, (2) review and approve the S&A fee percentage annually, and (3) determine allocated fee expenditures are in agreement with state law and University policy.

Services and Activities fees are one component of the total tuition and fees that students pay. S&A fees can only be used to support non-academic activities, events, facilities/equipment, and programming.

The S&A Facilities Committee has been absorbed by the S&A Fee committee and, therefore, facility requests should be indicated under the one-time allocation on the request form for the S&A Fee Committee.

IMPORTANT DATES

Activity2015-2016TimeLocation
Application OpenThursday, 3/3/2016--
Group TrainingsMonday, 3/7/20161:00 pm - 3:00 pmWest 136D
Thursday, 3/10/20161:00 pm - 3:00 pmWest 136D
Monday, 3/14/20163:00 pm - 5:00 pmWest 136D
Proposals DueWednesday, 3/16/20165:00 pm-
S&A Proposal Hearings & Deliberations*Monday, 3/21/20162:00 pm - 4:00 pmWest 240
Tuesday, 3/22/20163:00 pm - 5:00 pmWest 252
Thursday, 3/24/201611:00 am- 11:30 am;
4:00 pm - 5:00 pm
West 243;
West 252
Saturday, 3/26/20168:00 am - 12:00 pmWest 252
Monday, 3/28/20162:00 pm - 4:00 pmWest 240
Tuesday, 3/29/20163:00 pm - 5:00 pmWest 252
Thursday, 3/31/20164:00 pm - 5:00 pmWest 252
Saturday, 4/2/20168:00 am - 12:00 pmWest 252
Letter to the ChancellorMonday, 4/4/20165:00 pm-
Letter to the PresidentFriday, 4/8/20165:00 pm-

PRESENTATION SCHEDULE

Presentation Times and Locations 2016

OrganizationPresenterDateTimeLocation
Student Financial Support ServicesJordyn Wright3/21/20162:20 PM
W240
Office of Student LifeDanielle Kleist3/21/2016
3:00 PM
W240
ASWSUTCTyler Schrag3/21/20163:20 PM
W240
SEBRomeo Cantrell3/22/2016
4:20 PM
W252
WSUTC Club SportsRJ Aubert3/22/2016
4:40 PM
W252
Career DevelopmentScott Koopman3/22/2016
3:00 PM
W252
High School ProgramsSandra Gutierrez3/24/2016
4:00 PM
W252
HB 1079 CoalitionMariella Lora3/24/2016
4:40 PMW252
Community EngagementDr. Ken L. Fincher3/28/2016
2:00 PM
W240
WSU AthleticsAdam Ganders3/28/2016
2:20 PM
W240
Campus RecreationRJ Aubert3/28/2016
3:20 PM
W240

COMPOSITION & TENURE

The Chancellor shall appoint the Tri-Cities Campus Services and Activities (S&A) Fees Committee as follows:

  • The current President of ASWSU Tri-Cities (standing position).
  • The current Finance Chair of ASWSU Tri-Cities (standing position).
  • The Vice Chancellor of Finance and Administration, or designee (standing position).
  • The Vice Chancellor of Enrollment Management and Student Services, or designee (standing position).
  • A member of the teaching faculty appointed by the Chancellor from nominations made by the Vice Chancellor of Academic Affairs (two-year position).
  • Four Washington State University Tri-Cities students nominated by ASWSU Tri-Cities President and appointed by the Chancellor (one-year positions).*

*At least one of the six student positions is to be filled by a graduate student currently enrolled in the academic year.

A vacancy in any Committee position shall be filled prior to any formal Committee meeting.

The Committee elects the Chair from the student members.

Each member shall have one vote.

A quorum shall consist of seven members, a majority of whom shall be students.

MEMBERS

Spring 2016 Services and Activities (S&A) Fees Committee Members are as follows:

Name Position
Vanessa Álvarez Sánchez Chair, ASWSU Tri-Cities President
Ana-Karena Franklin ASWSU Tri-Cities Financial Director
Katherine Banks Faculty Representative
Nancy Carr Business Services Manager
Dr. Chris Meiers Vice Chancellor of Enrollment Management and Student Services
Guadalupe Rangel Gutierrez Undergraduate Representative
Jessica Lupercio Undergraduate Representative
Alejandra Languren Undergraduate Representative
Lei Zhu Graduate Representative
Amber Eubanks Clerk
Griselda Cisneros Alternate Undergraduate Representative
Yesenia Lombera Alternate Undergraduate Representative

OPERATING GUIDELINES

WSU General Guidelines for Services and Activities Fee Allocations

SPENDING GUIDELINES

Each year, the Services and Activities Fee Committee proposes and the Board of Regents approves program priorities and corresponding budget levels for University organizations funded by Services and Activities Fees (S&A Fees). The University collects these fees from students at registration and allocates the funds to budgets either as direct allocations from the Board of Regents or indirectly through other organizations. (See RCW 28B.15.041, 28B.15.044, and 28B.15.045.)

In either case, University personnel are responsible for spending the money in an acceptable and appropriate manner, following state of Washington and Washington State University guidelines.

S&A Spending Guide

MEETING AGENDAS

Tuesday, February 23, 2016

Tuesday, March 1, 2016

Tuesday, March 8, 2016

MEETING MINUTES

Tuesday, February 23, 2016

Tuesday, March 1, 2016

2014-2015 Meeting Minutes

ELIGIBILITY & PROPOSAL SUBMISSIONS

To submit a proposal to the S&A Fee Committee an organization/department will need to complete and submit the ‘Cover Letter of Proposal’ and ‘General Allocation Request Form’. For assistance in completing these forms please refer to IMPORTANT DATES above. Once forms have been submitted by clicking the link below then the organization/department is required to schedule a presentation lasting no more than 15 minutes and allowing 5 minutes for questions. The presentation must have at least one student presenter who is not paid by the department or organization requesting services and Activities Fees.

Eligibility & Proposal Forms:

Cover Letter of Proposal

General Allocation Request Form

Submit your Cover Letter and Proposal Forms 

Schedule your S&A Fee presentation

FREQUENTLY ASKED QUESTIONS (FAQs)

Who may request funds?

Any WSU Tri-Cities affiliated or related group, organization or individual may request funds.

What are funds used for?

Services and Activities Fees are used to support non-academic student activities, programs, and projects on the WSU Tri-Cities campus (e.g. student government, student entertainment, student organizations, performances, speakers, non-academic services, facilities and equipment for students).

What is the source of the funding?

A portion of WSU Tri-Cities student tuition is earmarked as “Services & Activities Fees.”

What is the timeline?

Completed budget request forms must be submitted to Student Affairs by March 16, 2016. Submit completed forms here and signup for a proposal hearing time here. Public budget hearings begin shortly after completed budget request forms are due. For complete timeline of the proposal process, please refer to IMPORTANT DATES.