On-Boarding Resources

On-Boarding Process

 Employee On-Boarding

Our faculty and staff are our most valuable resource to fulfill the mission of our campus. Individuals responsible for making hiring decisions and bringing new faculty and staff to WSU Tri-Cities are entrusted with the goal to attract, select, and retain the best possible candidate for a position.

Adjusting to a new job, environment and culture takes time. A new job is exciting, hectic, and at times overwhelming.  The goal of on-boarding is to take away some of this anxiety and assist a new staff or faculty member to become quickly acclimated which in turn, increases productivity and moves us closer to our mission. Human Resource Services (HRS) provides guiding documents, checklists and tools for managers to successfully initiate their on-boarding process. Hiring managers and supervisors must be committed to the success of new employees. Utilizing tools can provide a framework for that success.

Goals of On-Boarding
  • Compliance knowledge – Policies and applicable laws affecting employee type and work
  • Cultural – Introduction to the campus, peers, and other stakeholders, begin to successfully integrate into the work group
  • Clarification -Increase new employee effectiveness through a systematic introduction to work area and duties/responsibilities and expectations.
Guiding Principles

Engage new employees early and often
As soon as new employees are hired – and even before they officially start – connect them to the WSU community. Send them their official offer letters, make welcome phone calls, and provide them with links to key resources via the New Employee web page.
http://hrs.wsu.edu/employees/benefits/new-employee-information/

Onboarding is a process that occurs over time (6-12 months)
Onboarding new team members is a process that takes time – it’s not a singular event. Onboarding needs to extend beyond the one-day, one week, or ninety day orientation program.

Managers play the most important role
Orientation at the departmental level (not at the organization level) is the most important part of the onboarding process, and a new employee’s relationship with their manager is often the most significant in an employee’s work life. When managers take the time to create strong onboarding practices and meet with new employees frequently, employee productivity, retention, and loyalty is higher.

Deliver the most important information first
Before new employees can look to the needs of your team, they need to know what affects them individually and to feel secure on a personal level. That’s why the first day on the job probably isn’t the best time to talk in any detail about strategic goals or budget.

On-boarding is essentially a three-step process  
First, new employees need to know things that affect them personally, such as “Where should I park?”, “What should I wear?”

Second, they need to know about things that affect them as a member of a department/school, such as “Who will I be working with?”, “How will my work be judged?”

Once these questions are answered, they are ready to learn more about the department goals and campus mission.

Facilitate the process of socialization
New employees who feel connected to other new hires, experienced staff and faculty members, and other members of the community are much more likely to stay and be productive in their new job.

Provide early exposure to senior management
A very positive and motivating message is sent to new employees when a senior staff member takes the time to speak to new hires; it helps strengthen the employee’s connection to the campus.

Tools, Checklists, & Resources

Human Resource Services provides guiding documents for managers to successfully initiate their on-boarding process. Due to a delay in accessibility of forms, please contact WSU Tri-Cities Human Resource Services Office or log into intersect to obtain an on-boarding guide which includes tips, checklists, resources, and tools.

Employee Q & A's

Q. When do I get paid?
A. Pay days for WSU are the 10th and 25th of each month. WSU’s pay frequency is known as a semi-monthly lagged payroll leave period. Paydays are set by Revised Code of Washington (RCW) 42.16.010.

For the pay period 1-15 of each month, you will be paid on the 25th of the current month
For the pay period 16-31 of each month, you will be paid on the 10th of next month

Q. How do I report time worked?
A. Overtime eligible employees report all hours worked on a “time report” form. Overtime exempt employees report leave taken on a “leave report.” End of the month Time and Leave reports are due to the payroll office each month. Time and Leave report templates may be found in the University Business Policies and Procedures Manual Forms Index.
http://public.wsu.edu/~forms/HTML/BPPM/00_Intro_and_Indexes/04.01_Forms_Index.htm#T

Q. Is direct deposit available?
A. You may have your net earnings directly deposited to your account. To enroll, complete a Direct Deposit Authorization form available from the payroll website or the payroll office on campus. http://payroll.wsu.edu/pdf/dep200.pdf

Q. Where do I view or print a copy of my earning statement?
A. My WSU-you will need your network username and password to access your earnings statement.

Q. How can I change my personal information, like my address and name?
A. Name changes are processed by payroll services. Visit the payroll services website for “name change form” and for additional information. Address changes may be done online by accessing MyWSU account.

Q. What holidays does the university observe?
A. The holiday schedule is available online at: http://public.wsu.edu/~forms/HTML/BPPM/60_Personnel/60.76_WSU_Holidays.htm

Q. When will I learn about my benefits?
A. You will be scheduled to attend New Employee Orientation shortly after you begin your appointment. New employee orientation will cover medical benefits, retirement benefits, History of WSU, time and leave benefits.

Q. What training will be required of me?
A. Your manager will have a list of required trainings for your position and will discuss within your first thirty days of employment.

New Employee Resources

Let’s Talk Benefits…

Washington State University offers a comprehensive benefits package, encompassing a sizable amount of our employee’s overall compensation package. Options to best fit our employees’ and their families needs are offered, and we are happy to extend these benefits to you!

Click below for New Employee Orientation:
http://hrs.wsu.edu/employees/benefits/new-employee-information/

Employee Handbooks & Resources

To locate the appropriate handbook, manual, and/or policy that guides personnel actions for a particular employee category or employee available resources, visit:
https://tricities.wsu.edu/edu/human-resources/employee-handbooks-policies/

Training & Development

Human Resource Services offers Instructor Led Trainings that provide WSU system-specific training, as well as topics to address the needs of WSU employees. HRS also offers over 3,000 interactive online courses and 25,000 online books. For more information, visit:
http://hrs.wsu.edu/training/

HR Source Newsletter

HR Source is an online newsletter published by Human Resource Services on the fourth Friday of each month. To review upcoming trainings and events, or to stay updated on the latest HR information, visit: http://hrs.wsu.edu/resources/hr-source-newsletter/

WSU Tri-Cities Payroll Services

To obtain a WSU ID number, complete I-9 work authorization, or to submit a direct deposit slip or name change form, please visit: https://tricities.wsu.edu/business-services/payroll/